REAL ESTATE LEGAL ADMINISTRATIVE ASSISTANT

Salary Range: $45,000 – $55,000 (based on experience)

We are seeking a high-energy, detail-oriented Administrative Assistant to support our Real Estate Practice Group. The ideal candidate will be an organized and dependable professional who thrives in a fast-paced environment, has prior experience working in a law firm or professional services organization, and is committed to providing top-tier client service.

Key Responsibilities:

• Provide administrative support to attorneys and real estate team members

• Prepare, revise, proofread, and process real estate documentation, including:

  • Transfer documents, including deeds

  • Affidavits

  • Agreements

  • Closing statements

  • Loan documents

• Schedule closing dates and assist with the loan closing process, including obtaining necessary signatures and preparing closing binders

• Maintain strong file and document organization practices

• Calendar important deadlines and dates to ensure timelines are met

• Collaborate with attorneys, paralegals, and other team members to ensure efficiency and accuracy

• Provide back-up support across the real estate and litigation teams as needed

What We Are Looking For:

• Exceptional attention to detail and accuracy

• Working knowledge of real estate transactions, mortgage banking, title report preparation, and/or background in commercial transactions is a plus

• Critical thinking skills and ability to prioritize tasks in a deadline-driven environment

• Excellent written and verbal communication skills

• Strong organizational and time management skills

• Proficient in computer applications

• Reliable, self-motivated, and proactive approach

• Sound judgment and a strong sense of accountability

• Team player with a solid work ethic

What We Offer:

• Hybrid work schedule (post 60-day onboarding period)

• A collaborative and collegial firm culture

• Opportunity to work closely with experienced legal professionals

• Exposure to a variety of real estate and transactional matters

• Comprehensive benefits package, including:

  • Medical, dental, and vision insurance

  • 401(k) retirement plan with 3% profit-sharing + 2% employer contribution

  • Paid time off (PTO)

  • Paid Holidays

  • Life and disability insurance

  • Training and professional development opportunities

About Underberg & Kessler LLP

With a long-standing history of excellence, Underberg & Kessler has been proudly serving businesses and individuals across Western New York for over 100 years. As a trusted legal partner, we are known for delivering top-tier legal services while fostering a supportive and collaborative environment where attorneys can grow, thrive, and make a meaningful impact.

Underberg & Kessler LLP is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Please submit your cover letter, references, and resume to Kaleigh Tennies, Legal Operations Manager, at ktennies@underbergkessler.com.